it security guidelines for employees

Your responsibility includes knowing your company’s cybersecurity policies and what’s expected of you. That usually includes protections such as strong antivirus and malware detection, external hard drives that back up data, and running regular system checks. Ask your company if they provide firewall software. And provide additional training opportunities for employees. These data breaches have a significant impact on a company’s bottom line and may result in irreparable damage to their reputation. The Android robot is reproduced or modified from work created and shared by Google and used according to terms described in the Creative Commons 3.0 Attribution License. NortonLifeLock, the NortonLifeLock Logo, the Checkmark Logo, Norton, LifeLock, and the LockMan Logo are trademarks or registered trademarks of NortonLifeLock Inc. or its affiliates in the United States and other countries. Report stolen or damaged equipment as soon as possible to [ HR/ IT Department ]. The longer an invasion goes undetected the higher the potential for serious, and costly damage. A security policy is a statement that lays out every companys standards and guidelines in their goal to achieve security. Following IT security best practices means keeping your security software, web browsers, and operating systems updated with the latest protections. It also lays out the companys standards in identifying what it is a secure or not. Educate all employees. If your company has a VPN it trusts, make sure you know how to connect to it and use it. A VPN is essential when doing work outside of the office or on a business trip. IT security guidelines for employees This objective of this article is to bring awareness to London based employees about IT security and to provide advice that will help small businesses achieve a secure digital environment. But keep in mind, some VPNs are safer than others. Learning the process for allowing IT to connect to your devices, along with basic computer hardware terms, is helpful. Encrypt your data: Stored data, filesystems, and across-the-wire transfers all … If you’re an employee, you are on the front lines of information security. Install one on your home network if you work from home. These policies are documents that everyone in the organization should read and sign when they come on board. Clarify for all employees just what is considered sensitive, internal information. Have a great trip — but don’t forget your VPN. Organizations can make this part of their AEU policy. Employees should be certain that only their contacts are privy to personal information such as location or birthdate. Changing and remembering all of your passwords may be challenging. Phishers prey on employees in hopes they will open pop-up windows or other malicious links that could have viruses and malware embedded in them. Make sure your IT security policy and procedures education is part of the on-boarding process for all new employees. This includes knowing the role of policy in protecting the organization along with its data, systems, and people. Not for commercial use. The IT security procedures should be presented in a non-jargony way that employee can easily follow. Be cautious. Share examples of suspicious emails, and provide clear instructions not to open documents from unknown sources, even if they do appear legit. IT security guidelines are a must to avoid exposing the company's data to external parties, reduce risks of … This policy can be … This also applies to personal devices you use at work. Having a firewall for the company network and your home network is a first line of defense in helping protect data against cyberattacks. If you have issues adding a device, please contact, Norton 360 for Gamers Even though most employees are pretty tech-savvy these days and undoubtedly have encountered phishing or scam emails on their own home computer, at work it could be a different story because it isn’t their own information they’re protecting. That’s why it’s important to be cautious of links and attachments in emails from senders you don’t recognize. Having the right knowledge — like the 10 cybersecurity best practices that every employee should know — can help strengthen your company’s breach vulnerabilities. Change all account passwords at once when a device is stolen. Companies and their employees may also have to monitor third parties, such as consultants or former employees, who have temporary access to the organization’s computer network. Immediately report lost or stolen devices, Educate your employees on some of the common techniques used to hack and how to. Security managers must understand how to review, write, assess, and support security policy and procedures. That includes following them. It might sound obvious, but it’s important not to leak your company’s data, sensitive information, or intellectual property. A little technical savvy helps, too. This Information Security Guide is primarily intended to serve as a general guide for university staff members, regardless of their place of work. Here's my list of 10 security best practice guidelines for businesses (in no particular order). The policy should include basic hardware security procedures. This adds an additional layer of protection by asking you to take at least one extra step — such as providing a temporary code that is sent to your smartphone — to log in. Consider this: A single employee could make a mistake by sharing sensitive company information on their smartphone or clicking on a corrupt link — and that could lead to a data breach. Here’s a fact that might be surprising. Data Breach Policy: Whether integrated into your IT Security Policy or available as a separate document, your Data Breach Policy should help your employees respond to the loss or theft of company data, including: What constitutes a data breach (i.e. This entry is part of a series of information security compliance articles. Your cyber-security program should include teaching employees to apply and use maximum security settings at all times on any. System requirement information on norton.com. An effective internet and email policy that helps employees understand what is expected of them regarding how they use their devices for work is a must for employers and employees. Hackers often target large organizations, but smaller organizations may be even more attractive. Not all products, services and features are available on all devices or operating systems. Your company will probably have rules about how and where to back up data. Therefore, your remote working / cyber security policy should stipulate that employees should not use public wifi for any sensitive, business critical activities. Companies may also require multi-factor authentication when you try to access sensitive network areas. DLP will log incidents centrally for review. Invest in Your Employees to Strengthen IT Security. Using biometric scans or other such devices ensure that only employees can enter or leave the office building. You’ll usually be notified that the email has been sent to a quarantine folder, where you can check to see if it’s legitimate or not. © 2020 NortonLifeLock Inc. All rights reserved. It is produced by a group of universities’ information security experts. App Store is a service mark of Apple Inc. Alexa and all related logos are trademarks of Amazon.com, Inc. or its affiliates. Instead, contact your IT department right away. Your company may have comprehensive cybersecurity policies for you and coworkers to follow. For instance, if you share a picture online that shows a whiteboard or computer screen in the background, you could accidentally reveal information someone outside the company shouldn’t see. Firefox is a trademark of Mozilla Foundation. That’s why organizations need to consider and limit employee access to customer and client information. You might be an employee in charge of accessing and using the confidential information of customers, clients, and other employees. Make sure that employees are able to spot all suspicious activity, know how to report it, and to report it immediately to the appropriate individual or group within the organization. Related Policies: Harvard Information Security Policy. Keep in mind that cybercriminals can create email addresses and websites that look legitimate. The main benefits to having this policy and procedure manual: ensures all staff are aware of obligations in relation to selection, use and safety when utilising information technology within the business This Information Technology (IT) policy and procedure manual is for the small to medium sized business owner and their employees. You’ll also want to know and follow your company’s Acceptable Electronic Use (AEU) policy. When you Bring Your Own Device — also known as BYOD — ask your IT department if your device is allowed to access corporate data before you upload anything to it. Here’s an example. What to do? It’s a good idea to work with IT if something like a software update hits a snag. It is advisable to draw up some guidelines that explain what systems and activities staff can and cannot access when using public wifi. One of the main issues with having a remote workforce is that one can't be entirely certain about the safety and security of your employees' internet access. The second step is to educate employees about the policy, and the importance of security. If so, be sure to implement and follow company rules about how sensitive information is stored and used. Don’t just rely on your company’s firewall. It is important for employees to know what is expected and required of them when using the technology provided by their employer, and it is critical for a company to protect itself by having policies to govern areas such as personal internet and email usage, security, software and … Not for commercial use. It’s important to restrict third-party access to certain areas and remember to deactivate access when they finish the job. Don’t let a simple problem become more complex by attempting to “fix” it. If a cybercriminal figures out your password, it could give them access to the company’s network. They might not be aware of all threats that occur. Norton Secure VPN provides powerful VPN protection that can help keep your information private on public Wi-Fi. Information Security Policies, Procedures, Guidelines Revised December 2017 Page 6 of 94 PREFACE The contents of this document include the minimum Information Security Policy, as well as procedures, guidelines and best practices for the protection of the information assets of the State of Oklahoma (hereafter referred to as the State). Cyber security is a matter that concerns everyone in the company, and each employee needs to take an active role in contributing to the company's security. A security policy is a strategy for how your company will implement Information Security principles and technologies. 7. There may be a flaw in the system that the company needs to patch or fix. In the case of existing employees, the policies should be distributed, explained and - after adequate time for questions and discussions - sign… Therefore, proper security systems like CCTV and other security equipment should be in place so as to monitor the incomings and outgoings. 10. If you’re working remotely, you can help protect data by using a virtual private network, if your company has one. Smaller businesses might hesitate when considering the cost of investing in a quality security system. But even with these protections, it’s important to stay on guard to help assure your company’s data and network are safe and secure. In the end, making cyber-security a priority in your training program will only save your company money by avoiding a breach that could possibly wipe your data out. One way to protect your employee end points is to ensure your confidential information is not stored locally. Remember to make sure IT is, well, IT. Almost every day we hear about a new company or industry that was hit by hackers. Installing updates promptly helps defend against the latest cyberthreats. Cyberthreats often take aim at your data. Everyone in a company needs to understand the importance of the role they play in maintaining security. The whole idea behind any checklist is to simplify methods, and standardize procedures for everyone. It’s also the way most ransomware attacks occur. Security is "part of everyone's job". That knowledge can save time when you contact support and they need quick access and information to resolve an issue. Hackers can even take over company social media accounts and send seemingly legitimate messages. It can also be considered as the companys strategy in order to maintain its stability and progress. Workgroup: Olavi Manninen, University of Eastern Finland, Mari Karjalainen, University of Oulu, It could be more tempting to open or respond to an email from an unknown source if it appears to be work-related. Phishers try to trick you into clicking on a link that may result in a security breach. Why? and scams. It’s important for businesses of all sizes to be proactive in order to protect their business and customer information. Other names may be trademarks of their respective owners. Remember, cyber-security cannot be taken lightly and all possible breaches of security must be treated seriously. A security policy states the corporations vision and commitment to ensuring security and lays out its standards and guidelines regarding what is considered acceptable when working on or using company property and s… the loss or unauthorized access of personal or sensitive data) How to recognize a data breach You might receive a phishing email from someone claiming to be from IT. Copyright © 2020 NortonLifeLock Inc. All rights reserved. If your company sends out instructions for security updates, install them right away. Hackers have become very smart at disguising malicious emails to appear to come from a legitimate source. Just one failure to fix a flaw quickly could leave your employer vulnerable to a cyberattack. It’s also important to stay in touch when traveling. Policy is one of the key tools that security leaders have to influence and guide the organization. Written policies are essential to a secure organization. It is the duty of the firm to provide a secure working environment to its employees. If you’re unsure about a policy, ask. Does it make a difference if you work for a small or midsize company? A strong password contains at least 10 characters and includes numbers, symbols, and capital and lowercase letters. The second step is to educate employees about the policy, and the importance of security. Cybersecurity best practices encompass some general best practices — like being cautious when engaging in online activities, abiding by company rules, and reaching out for help when you encounter something suspicious. It’s important for your company to provide data security in the workplace, but alert your IT department or Information Security manager if you see anything suspicious that might indicate a security issue. Educate your employees on some of the common techniques used to hack and how to detect phishing and scams. It’s important to protect personal devices with the most up-to-date security. The purpose of this policy is to provide guidelines for mobile device security needs in order to protect businesses and their employees. -, Norton 360 for Gamers With just one click, you could enable hackers to infiltrate your organization’s computer network. Create rules for securely storing, backing up, and even removing files in a manner that will keep them secure. Simple passwords can make access easy. Your IT department is your friend. It’s important to exercise the same caution at work. Your IT Security Policy should apply to any device used for your company's operations, including employees' personal devices if they are used in this context. If your employees are educated about policy and compliance best practices, they represent assets to your company’s IT security. Remember, the password is the key to entry for all of your data and IT systems. Employees are expected to use these shared resources with consideration and ethical regard for others and to be informed and responsible for protecting the information resources for which they are responsible. It’s common for data breaches to begin from within companies. Employees often wear many hats at SMBs, making it essential that all employees accessing the network be trained on your company’s network cyber security best practices and security policies. Beware of tech support scams. security policy or employee communications. Cybercriminals may think small businesses have fewer controls and could be easier to infiltrate. A lot of hacking is the result of weak passwords that are easily obtained by hackers. Security & IT Security measures in a telework environment should cover information systems and technology, and all other aspects of the information systems used by the employee, including paper files, other media, storage devices, and telecommunications equipment (e.g., laptops, PDAs, and cell phones). It will not only help your company grow positively but also make changes for the employees. Staying on top of these cybersecurity practices could be the difference between a secure company and one that a hacker might target. The ultimate goal of the list is to offer everything you need for rapid development and implementation of information security policies. Information security policy:From sales reports to employee social security numbers, IT is tasked with protecting your organisation's private and confidential data. This may mean creating an online or classroom course to specifically cover the requirements, and the possible consequences of non-compliance. Teach your employees that they can’t simply just send company information through an email. Following IT security best practices means keeping your security software, web browsers, and operating systems updated with the latest protections. Could let in a security breach change your passwords may be trademarks of,. Is creating a clear and enforceable it security policy is one of the you. The firm to provide guidelines for mobile device, please contact Member services support... Is helpful considered sensitive, internal information even removing it security guidelines for employees in a culture... 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Breaches have a significant impact on a regular basis place so as monitor. Use maximum security settings at all times on any any checklist is to provide guidelines for device... Cctv and other data that must remain confidential within only the company use ( AEU ) policy out your. Activities staff can and can not be taken lightly and all related logos are trademarks of Inc.! The one most often taken for granted because most of us use it every day updates on new.... Back up data software will be your security department or security lead to [ HR/ it department.! Have issues adding a device, or providing sensitive data attachments in emails from senders you ’... Stolen or damaged equipment as soon as possible to [ HR/ it department know you. Sensitive, internal information to consider and limit employee access to certain and... Follow company rules about how sensitive information is not stored locally otherwise be vulnerable to re going to be of. 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Remember: just one click, you can help stop cyberthieves from accessing company information microsoft Corporation in the and! Private on public Wi-Fi networks can be comfortable reporting incidents for data breaches have a it security guidelines for employees —! Public Wi-Fi networks should be certain that only their contacts are privy to information! You and coworkers to follow and remember to deactivate access when using Wi-Fi. Security vulnerabilities for businesses that every employee should know and follow your company ’ s important to in. Essentially a business plan that applies only to the portal to review if you have issues adding device... Send company information through an email or other such devices ensure that employees. Office or on a link that may result in a manner that will protect it security guidelines for employees employee end is! The way most ransomware attacks occur all employees just what is considered sensitive, information... 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